Booking Desks

Booking a desk in StaffMap is as easy as selecting the shared desk you want on the floorplan, picking a date and time to reserve, and confirming that reservation.

Daily Bookings

1. Log in as a user in the project that may book a desk (if public users are allowed to book desks, then logging in is not required).
2. Select the floorplan from the Side Menu.
3. Click a desk on the floorplan to display the Booking form.

4. In the Book a Desk panel, confirm the user booking the desk and the desk name are accurate. Additional fields may be available, as added by administrators.

5. To book the current day, leave the Date value as Today.

6. Select Book Desk to reserve the desk, room, or equipment selected.

7. The employee name and picture will be displayed on the floorplan to indicate who has booked the desk. Booked desk panels have a green colour.

Hourly Bookings

1. Log in as a user in the project that may book a desk (if public users are allowed to book desks, then logging in is not required).
2. Select the floorplan from the Side Menu.
3. Click a desk on this floorplan to display the Book A Desk form.
4. In the Book a Desk panel, confirm the user booking the desk and the desk name are accurate.
5. Select Today in the Date field to select a date from a calendar interface.

6. In the Date popup, click a date once to set the start day, and click a second time to set the end day.

7. Select the start and end times at the bottom of the Date popup.

8. Select Book Desk to reserve your work space.

Weekly (Recurring) Bookings

Recurring bookings can be made for days of the week. This can be useful if an employee is only at a desk on Mondays and Tuesdays, leaving the desk open for booking the rest of the week.

1. Log in as a user in the project that may book a desk (if public users are allowed to book desks, then logging in is not required).
2. Select the floorplan from the Side Menu.
3. Click a desk on this floorplan to display the Book A Desk form.
4. In the Book a Desk panel, confirm the user booking the desk and the desk name are accurate.
5. Toggle the Weekly option on.
6. Select one ore more days.

7. Select Book Desk to reserve your work space.

Active weekly bookings will be visible on employee detail panels: